Dear USAIGC Host Clubs & Meet Directors,

I want to thank you for hosting a USAIGC sanctioned competition. The success of our competitive college bound program rests on each and every USAIGC competition held in this country. Each must be a “homerun for the gymnasts, their parents and visiting coaches”.

It comes down to the organization and running of your competition, the experience of the competition by the gymnasts, parents & coaches and of course judging. Life is not perfect and things happen. As a Host Club / Meet Director you must handle any and all surprises or problems that occur in a professional manner. Always treat our membership, parents, judges, spectators and gymnasts with respect.
There are no problems, only solutions. I am an e-mail (USAIGCPSNY2@AOL.COM) or phone call (917-696-7167) away..

As a Meet Director / Host Club:
a. you accepted and received a USAIGC sanction that legally binds the USAIGC Meet Director and Host Club to our USAIGC Competitive Rules & Policies posted on our web site, voted on by our membership.
b. By accepting the USAIGC sanction you the Meet Director / Host Club are responsible of the organization and running of the sanctioned event and that the facility the competition is being conducted in meets or exceeds any and all safety concerns set-forth and accepted by the Gymnastic Community, including the USAIGC.

Sanction Basics
Your sanction is posted on our website under Calendar of Competition and Event Page, if your club name was not added to the sanction I have or will be doing this.

Meet Directors Responsibilities
1. Check the club membership via our website. Expiration dates are listed. 
2. Check each athlete’s IGC number and that the athlete is in the correct competitive level(s). This information is posted on our website on our Membership Clubs & Athlete Information page. If you do not have the log-in password please e-mail Paul Spadaro @ USAIGCPSNY2@AOL.COM  
IF you cannot confirm that a Club or Athlete is a USAIGC Member in good standing the Meet Director will have the Coach put into writing that the facts listed on their entry form are correct. Fax or e-mail this information to the National Office. Allow the Club and athlete(s) to compete. The USAIGC believes in the professionalism of its membership. The USAIGC Coach is responsible for sending accurate information to the Meet Director / Host Club and the integrity of their gymnasts as well as their personal conduct on the competitive floor.
3. AWARDS: Order USAIGC Medals from A-1 Awards. We have a quality medal. One we are proud of. We need to become consistent in what medal is given out at our sanctioned competitions. The medal is branded for USAIGC.
There is a 7-day minimum in ordering. You pay by credit card at the time of the order. The USAIGC wants our Medals used at all local and above competitions, e-mail your orders to: jami@a-1awards.com OR call A-1 Awards at: 800-444-9569 and ask for Jami. Please tell her this is a USAIGC Medal Order.

Conclusion of the Competition
1. Mail in the $4.00 per USAIGC athlete fee for our Educational Fund along with your competition results to the USAIGC National Office within 72 hours of the competition. Official Score Sheets must be signed by one official.
2. If you e-mail or fax your competition results to the USAIGC National Office, mail in the Educational Fund check with the date of the competition on the bottom of the check.
3. Our Accident Form is on our website on sanction procedures page 

USAIGC Participating Club's Responsibility
1.Entry Form and Fees received by the Host Club two (2) weeks prior to the competition. Fax entries if accepted, become the financial responsibility for the number of gymnasts registered by Fax or E-Mail by the host club.
2. Athlete Numbers are required on USAIGC Entry Forms.
3. Refunds will be given to gymnasts who are scratched prior to the posted scratch date. Scratches after the scratch date will not receive a refund.

Officials Information USAIGC Hiring Policies
USAIGC Host Clubs/ Meet Directors may call officials directly for their availability and employment. They may use the procedures set-up by their State Director or they may also work with an Official in hiring. Note: It is NOT REQUIRED that you use an association to hire officials.

Requirements To Judge
a. The USAIGC EXPECTS each official to fully understand the USAIGC Rules & Policies. Any questions please e-mail Mary Bakke-Spadaro M143BNY@aol.com
b. Officials must have a current optional rating for the level(s) they are hired to judge.
c. Rated Officials: Level 8 rated officials minimally can judge USAIGC sanctioned competition but Level 9 rated judge judges would be your priority, especially if you are hosting Platinum & Premier Gymnasts.
c. There are no USAIGC professional membership requirements for judging USAIGC sanctioned competitions. Our sanction includes officials and spectators.
d. Uniform: any combination of red, white & blue. Dress Professional.

2009 - 2010 COMPENSATION PACKAGE
Travel: all out of pocket expenses (gas to and from the competition with receipt, tolls, parking) as well as air travel and room accommodations when required will be paid. We do not pay mileage.
Car Pooling by Officials is required.
No Head Judge Fees or any other fees than those delineated
Per Diem: one session no meals, two sessions one meal, three sessions two meals, etc. 
If food is not provided the Officials will go out to eat and present their receipt to the host club (including 15% tip) for re-imbursement.
Overtime Compensation: ?Competitions exceeding the three-hour time recommendation per session by 10 – 30 minutes (march-in, to last competitor), the Meet Director will pay each official $25.00 for overtime. If the time exceeds 3 hours 40 minutes an additional $25.00 shall be paid to the officials. We need to ensure that our competition sessions do not exceed 3 hours BUT if the overtime is due to an injury, unusual circumstance the Meet Director will not be obligated to pay the $25.00

Policy Recommendations & Clarifications
Session length: maximum of 3 hours from beginning (march-in) to ending (last competitor) barring any injury or unforeseen circumstance.
Number of Athletes per session
Bronze & Silver – 64 Gymnasts per session
Gold – 56 Gymnasts per session
Platinum & Premier – up to 40 gymnasts per session
Competition set-up: 1 vault table, 1 set of bars, 2 balance beams, 1 floor
USAIGC warm-up compete format. Double sets of equipment would allow a modification of the above recommendations

Compensation 
Local Competitions
One Judge Panel $125.00 per session
State & Regional Championships
Two Judge Panel $100.00 per session

This compensation package puts the money in the judging time and takes care of out-of-pocket expenses for the officials.