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USAIGC SANCTIONING PROCEDURES
Thank you for hosting a USAIGC sanctioned competition/event. The success of all USAIGC competitions rests on each and every USAIGC Meet Director. Every sanctioned competition/event must be “ a positive experience for our gymnasts, parents, coaches and officials”.
Successful USAIGC competitions/events are the outcome of organizational planning by the Host Club and the execution of the planning by the Competition Director.
Life is not perfect and things happen but the Host Club/Meet Director has the responsibility in handling any problems that occur in a professional manner. There are no real problems, only solutions.
Our USAIGC Members, gymnasts, parents, officials and spectators must be treated with respect. The USAIGC expects this of all individuals involved in the sanctioned competition/event (coaches, parents, gymnasts, etc.). Problems, concerns e-mail paul.spadaro@usaigc.com or phone 917-696-7167.
Host Club/Meet Director Responsibilities
Once you successfully applied for a USAIGC Sanction the Host Club and Meet Director are legally bound the to our USAIGC Competitive Rules & Policies posted on our web site, in our USAIGC Rules & Policy Code of Points that are voted on by our membership. These rules and policies may not be changed nor altered without permission from the USAIGC National Office. The Host Club and Meet Director are responsible for the organization and running of the sanctioned competition/event. By accepting a USAIGC sanction you acknowledge to the USAIGC Membership that the competition facility is being conducted in and the equipment being used for the competition meets or exceeds any and all safety standards set-forth by the Gymnastic Community.
Upon Receiving Your Sanction
1. Your sanctioned competition/event is automatically posted onto our USAIGC website under Calendar of Competition and Events. If you do not see your competition/event posted on our website you do not have a sanction to conduct the competition or event.
2. The Host Club/Meet Director must:
-check each clubs expiration date. ONLY USAIGC Club Members in good standing may participate in a USAIGC sanctioned competition/event.
-check each gymnasts USAIGC Membership listed under their USAIG Club from our Club and Athlete Membership Page by using your log-in code furnished by the USAIGC upon email request. Please check the gymnasts’ Name, IGC Number, DOB and Competition Level. E-mail: paul.spadaro@usaigc.com for login code.
Failure to Verify: IF a Club or Gymnast cannot be verified as a current USAIGC member e-mail paul.spadaro@usaigc.com immediately or call 917-696-7167. IF a reply is not received in time have the Coach put in writing that the facts listed on their USAIGC entry form are true. Fax (212-227-9793) or e-mail this information to the National Office. Allow the Club and gymnast(s) to compete.
The USAIGC believes in the professionalism of its membership.
AWARDS
The USAIGC strongly recommends ordering our branded USAIGC Medal from A-for all USAIGC Competitions. The USAIGC wants consistency in what is awarded at our sanctioned USAIGC competitions. There is an 8-day minimum ordering period from A-1. Payment is by credit card at the time of the order.
E-mail orders to: jami@a-1awards.com OR call A-1 Awards at: 800-444-9569 ask for Jami. Please tell her this is a USAIGC Medal Order
ENTERING GYMNASTS INTO a USAIGC Sanctioned/Competition or Event.
1. Mail, Fax or E-Mail an accurate entry form with your Club and Gymnasts information clearly written along with the competition fees to the Host Club on or before the deadline/scratch date (2 weeks prior to the competition date).
FYI: Faxed/E-mailed Entries, if accepted; become the financial responsibility for the number of gymnasts registered if gymnasts not scratched before the scratch date. Scratches on the competition day are not refundable.
2. Include the USAIGC Athlete Number, DOB, Competition Level, All-Around and/or Individual Event Specialist.
3. Attending Coach(s) are responsible for their gymnasts personal conduct on and off the competitive floor.
4. Competitive Gymnasts may not have a cell phones or any communication device on the competitive floor at any time. The use of a cell phone by any gymnast during the competition will void the gymnast’s score received or if the gymnast has not yet competed the gymnast will not be scratched from her next event.
5. Refunds will be given for gymnasts who are scratched prior to the posted scratch date. Scratches after the scratch date will not receive a refund..
Conclusion of the Sanctioned Competition
1. Send in Competition Results via the USAIGC Website onto the Result Page:
-a. this is a new process that we hope to have functioning by October 2011 and instructions on how this will work will be coming out prior to October
IF THIS SYSTEM IS NOT FUNCTIONING
-a. e-mail a pdf. file of scores to the USAIGC National Office within 72 hours of the competition paul.spadaro@usaigc.com or Fax the signed results to the USAIGC Office 212-227-9793
b. USAIGC Educational Fund Check mailed to the USAIGC National Office with the date of the competition on the bottom of the check.
Education Fees:
-A. $4.00 Educational Fees will be collected ONLY from all USAIGC sanctioned competitions with 26AA gymnasts or more. Individual Event Specialists doing ONLY up to 2 events in a sanctioned USAIGC competition will not pay the educational fee unless the gymnasts has competed in four events total doing.
-B. Sanctioned In-house USAIGC Club Competitions (no more than two teams) will not pay the $4.00 Educational Fee providing there are no more than 25 gymnasts competing total.
-C. USAIGC Competitions/Invitational Competitions held in the host clubs facility will the $4.00 per gymnast educational fee.
-D. USAIGC Competitions held in outside facilities will pay a $3.00 per gymnast educational fee.
E. All USAIGC State / Regional Championships will pay a $3.00 educational fee per gymnast
USAIGC Accident Form: Posted Sanction Procedure Page (top tab).
USAIGC OFFICIAL’S Hiring Policies
USAIGC Host Clubs/Meet Directors may call officials directly for their availability and employment. It is NOT REQUIRED that you use an association to hire officials. The USAIGC will begin posting the names and e-mails of Officials who have judged/attended free USAIGC Rule & Policy Clinics.
Requirements to Judge a USAIGC Sanctioned Competition
There are no USAIGC professional membership requirements for judging USAIGC sanctioned competitions. Our sanction (insurance) includes officials and spectators.
1. Officials must be USAG rated
2. Minimum requirement: current OPTIONAL rating appropriate for the USAIGC Competitive levels they are judging: Level 9: Copper through Platinum, Level 10 Copper through Premier Levels.
3. Fully understand the USAIGC Rules & Policies. Any questions please e-mail mary.spadaro@usaigc.com
4. Dress: any professional combination of red, white & blue.
Officials COMPENSATION PACKAGE
1. Travel expenses limited to: tolls, cabs, bus fares, train fares, parking, air travel and room accommodations when required. We do not pay mileage.
2. No Head Judge Fees or any other fees than those delineated
3. Per Diem:
One session no meals, two sessions one meal, three sessions two meals, etc.
If food is not provided: Officials will go out to eat and present their receipt to the host club (including 15% tip) for re-imbursement.
Breakfast-Lunch up to $14.00, Dinner up to $18.00
Overtime Compensation:
Competitions exceeding the three-hour time recommendation per session by 10 – 30 minutes (march-in, to last competitor), the Meet Director will pay each official $25.00 for overtime. If the time exceeds 3 hours 40 minutes an additional $25.00 shall be paid to the officials. We need to ensure that our competition sessions do not exceed 3 hours, if the overtime is due to an injury, unusual circumstance the Meet Director will not be obligated to pay the $25.00
Compensation
Local Competitions
One Judge Panel $125.00 per session
State & Regional Championships
Two Judge Panel $100.00 per session
This compensation package puts the money in the judging time and takes care of out-of-pocket expenses for the officials
Policy Recommendations & Clarifications
Session length: maximum of 3 hours from beginning (march-in) to ending (last competitor) barring any injury or unforeseen circumstance’s.
Number of Athletes per session
Copper – 72 gymnasts
Bronze & Silver – 64 Gymnasts per session
Gold – up to 56 Gymnasts per session
Platinum & Premier – up to 40 gymnasts per session
Example Competition set-up:
1 vault table, 1 set of bars, 2 balance beams, 1 floor exercise mat
USAIGC warm-up compete format. Double sets of equipment would allow a modification of the above recommendations |
